The grading system at Brookdale is as follows:
||Equal to C or better, no grade points assigned
||Audit, no grade points assigned
A student’s grade point average for a term is computed by multiplying credits times grade points and dividing the total by the number of credits attempted.
Pass/No Credit Option for Above Zero-Level Courses
A student may take a course at the 100 level or higher on a Pass/No Credit basis. A grade of “Pass” is earned if the student completes the course at the “Satisfactory” (C) level or above. A grade of “No Credit” is recorded if the student fails the course or completes the course at the “Marginal” (D) level. A student may change from Pass/No Credit to the A-F grade option or from the A-F grade option to Pass/No Credit, up to the end of the third week of the Fall or Spring Terms or 20% of any shorter term. A maximum of two courses (maximum eight credits) taken on a Pass/No Credit basis may be used toward the degree. This option may not be used for a course in the student’s major.
An Incomplete (INC) may be assigned at the discretion of the course faculty for students who have extraordinary circumstances of documented hardship or emergency. These are students who have been actively participating throughout the term and have completed a significant portion of the course in a satisfactory manner but approach the end of the term without completing all assignments. The following process should be followed:
- The student contacts the faculty member with the appropriate documentation.
- The incomplete contract is completed by the faculty member and must be signed by both the faculty member and the student.
- Students will be notified by email to check their grades and to speak to their counselor about the impact of the incomplete.
- All course work should be completed by the twenty-first (21st) day after the end of the current semester or term, exclusive of official College closings.
- When a student completes the work satisfactorily, the faculty member will submit a change of grade.
- If work is not completed satisfactorily, the Registrar will change the INC to an F. Students will be notified by e-mail.
- For the purpose of calculating academic standing, the INC will be treated as an F.
Students are allowed to withdraw from a course, without academic penalty until four-fifths of the course or semester has been completed (i.e., the twelfth week of a fifteen week course). Consult the Important Term Dates found on the Brookdale website under the Admissions and Aid tab for term specific dates. Students must officially withdraw by completing an add/drop form in the Registration Office or online if eligible, or they will not be dropped from the class.
Financial Aid students should contact the Financial Aid Office prior to withdrawing since it may affect current and/or future aid.
A student who wishes to attend a class but does not want to receive credit or a grade may register for the class and request permission to audit it. All tuition and applicable fees are charged for the course. Students may not change from credit to audit or from audit to credit after the end of the Add/Drop period. See the Important Dates (under the Admissions and Aid tab on the Brookdale home page) for specific end date.
If a course is repeated, both grades will appear on the transcript but only the higher grade will be included in the GPA calculation.
If a student thinks a grade received was not a true representation of efforts, then the student should consult with the faculty member. If a decision to change the grade is made, then the faculty member will submit a change of grade form. Check student on-line information from WebAdvisor a few weeks later to make sure the new grade is properly recorded on the student transcript.
Grade Changes - Time Limit
Grade changes should be made as soon as an error is detected or an appeal is granted. All grade changes must be submitted in person, within one (1) year of the original grade assignment, to the Registrar’s Office by the instructor or a representative from the appropriate Division Office. All grade changes exceeding the one (1) year time limit require the Academic Division Dean’s and Executive Vice President for Educational Services written approval. Students are responsible for accessing their grades through their WebAdvisor accounts from the Brookdale home page (www.brookdalecc.edu).
Dean’s List Criteria
Full-Time and Part-Time Students
Following is the current criteria for eligibility for the Dean’s List:
- The student must be a matriculated student.
- The student must have achieved a grade point average of 3.5.
- The student must have completed 12 college-level credits or more in any long term, with 100% completion rate, OR if the student enrolls for less than 12 college-level credits in both long terms, the student must complete 12 credits over the course of one year (July through June), with 100% completion rate. Developmental courses do not count toward the Dean’s List.
Distinguished Scholar Award
The Distinguished Scholar Award applies only to graduates from Associate Degree programs that have a 3.7 or higher cumulative grade point average at graduation, along with a 95% cumulative course completion rate.
The Outstanding Student Award applies to graduates from Associate degree programs who have exhibited outstanding academic and personal growth at Brookdale. Criteria to be considered for this award include personal achievement and activities while pursuing a degree, grade-point average, and active participation in the learning process. Each division will select a student to receive this award at graduation.
College Regulation for Academic Standing
The objective of the College Regulation for Academic Standing is to establish standards for determining whether a student is in satisfactory academic standing and to establish a process for monitoring student academic standing.
(NOTE: For purposes of this regulation, degree credits refers to credits for courses at the 100-level or above, whereas non-degree credits refers to credits at the 0-level.)
A. Satisfactory Academic Standing - A student is considered to be in Satisfactory Academic Standing if the following two criteria are met:
- The student must meet the minimum cumulative grade point average (CGPA) as outlined in the Academic Standing Table below.
||Academic Standing Table
||Degree Credits Attempted*
||*Degree credits attempted includes credits for all courses (at the 100-level or above) from which the student has not officially withdrawn and all transfer credits accepted by Brookdale. (Only credits earned at Brookdale are computed in the CGPA.)
- Once more than 11 credits (either degree or non-degree) have been attempted (not including official withdrawals), a student enrolled in Basic Skills courses, as defined in the Basic Skills regulation, must pass 50% of those courses each semester he or she is enrolled in Basic Skills courses. A student must have a CGPA of 2.0 to be eligible for graduation.
B. Warning Notices - A student who has attempted 1-11 degree credits and whose CGPA is less than a 2.0 will receive a warning. A student who has attempted more than 11 degree credits and is in Satisfactory Academic Standing but whose CGPA is less than a 2.0 will also receive a warning. The students will be notified that they may be in jeopardy of losing Satisfactory Academic Standing and must choose future courses carefully in order to maintain Satisfactory Academic Standing.
C. Academic Probation - A student who is not in Satisfactory Academic Standing will be placed on Academic Probation. The student will be required to meet with their counselor and plan the next semester with Satisfactory Academic Standing as a goal. The student will be restricted to a maximum of 14 credits or four (4) courses, and the counselor’s signature is required for registration. If, at the end of the first semester of Academic Probation, the student achieves Satisfactory Academic Standing, the Academic Probation period ends. If, at the end of the first semester of Academic Probation, the student does not achieve Satisfactory Academic Standing, the student continues for another semester on Academic Probation.
If at the end of the second semester of Academic Probation, the student still does not achieve Satisfactory Academic Standing, the student may continue for a third semester of Academic Probation if they fall into one of the following categories:
The student has fewer than 32 degree credits successfully completed and in the second semester of probation, successfully completes* 100% of credits attempted and earns at least a 2.0 Semester Grade Point Average (SGPA) for degree credits attempted.
- The student has at least 32 degree credits successfully completed and in the second semester of probation, successfully completes* 100% of credits attempted and earns at least a 2.3 Semester Grade Point Average (SGPA) for degree credits attempted.
*Successful completion includes grades of D or higher.
D. Academic Suspension - A student who has been on Academic Probation and has not achieved Satisfactory Academic Standing by the end of the probation period will be suspended from the College for at least one full semester (Fall or Spring). The suspended student will not be permitted to attend any intervening Winterim or Summer terms. Once the Academic Suspension period has expired, the student may return to the College under the conditions specified in F. Reinstatement after Suspension or Dismissal.
E. Appeal of Academic Suspension - A student placed on academic suspension may appeal the suspension, based on extraordinary circumstances, through the following process: The student must meet with a counselor within seven (7) days of notification of suspension and discuss the reason for the appeal. The counselor supports or denies the appeal. If the counselor supports the appeal: the student must write a letter to the Director, Student Development Services explaining in full the basis for the appeal, the extenuating circumstances, and a plan for academic success. All appropriate documentation must be included. The Director must receive this letter, along with a letter of support from the counselor, within ten (10) days following notification of suspension. Within ten (10) days following notification of suspension, the student must make an appointment to meet with the Director, Student Development Services. The Director will make a determination on the appeal. The results will be forwarded to the counselor and the Registration Office. The Director’s office will notify the student of the results within seven (7) days of the meeting. The decision of the Director is final. The student who successfully appeals the suspension may return to the College on Conditional Reinstatement. The student is governed by the conditions outlined in F. Reinstatement after Suspension or Dismissal.
F. Reinstatement After Suspension or Dismissal - A student who is reinstated after Academic Suspension or Academic Dismissal will be required to meet with a counselor and plan the next semester with Satisfactory Academic Standing as a goal. The counselor’s signature is required for registration. Upon reinstatement, the student will be placed on Conditional Reinstatement and will have, with the exceptions noted below, one semester to achieve Satisfactory Academic Standing. Students who do not achieve Satisfactory Academic Standing in the semester following reinstatement will remain under Conditional Reinstatement until they have attempted 14 additional degree credits and if they fall into one of the following categories:
- The student has fewer than 32 degree credits successfully completed and in the semester of reinstatement successfully completes* 100% of the credits attempted and earns at least a 2.0 Semester Grade Point Average (SGPA) for degree credits attempted.
- The student has at least 32 degree credits successfully completed, and in the semester of reinstatement successfully completes* 100% of the credits attempted and earns at least a 2.3 Semester Grade Point Average (SGPA) for degree credits attempted.
*Successful completion includes grades of D or higher.
G. Academic Dismissal - A student who has returned after Academic Suspension must meet the conditions outlined in F. Reinstatement after Suspension or Dismissal. If these conditions are not met, the student is placed on Academic Dismissal for a minimum period of one full year. Once the minimum period for Academic Dismissal is over, the student may submit a written request for reinstatement to the Dean of Enrollment Development and Student Affairs. If the student does not return for three (3) or more years, the student may apply for Academic Amnesty (.www.brookdalecc.edu/academic-amnesty/
H. Appeal for Reinstatement - A student in Academic Dismissal may appeal for reinstatement in writing to the Dean of Enrollment Development and Student Affairs. The appeal letter must be received at least thirty (30) days prior to the start of the next long semester. The student must explain in full the basis for the appeal, any extenuating circumstances, and a plan for academic success. The Appeal for Reinstatement will be judged by an Academic Review Committee composed of:
- Dean of Academic Affairs (or designee)
- Dean of Enrollment Development and Student Affairs (or designee)
- Director of Student Development Services (or designee)
- Registrar (or designee)
- Two Academic Division Deans
- Two Faculty
The Academic Review Committee must have 60% of its members present to act on an appeal. The Academic Review Committee may grant an Appeal for Reinstatement by majority vote. The committee will notify the student in writing of its decision at least one week prior to the start of the semester for which the student wishes to register. The decision of the Academic Review Committee is final.
Academic Amnesty allows students to improve their academic standing at the College by eliminating the previous unsatisfactory academic credit from the current Grade Point Average (G.P.A.). Academic Amnesty can be granted one (1) time only.
All courses below Credit or C level during the student’s previous attendance will be include when Academic Amnesty is declared.
- All previous coursework and grades will continue to appear on the student’s transcript; however, they will not be included in the cumulative G.P.A. calculation.
- “Academic Amnesty Granted” will appear on transcripts to indicate the separation of past coursework from the current.
Students who attended Brookdale Community College in the past and meet the following criteria are eligible:
- Three years elapse since the end of the last term attended and the return to credit enrollment at the College.
- The student’s academic standing at the time of stop-out was unsatisfactory,( i.e., Warning, Probation, Suspension or Dismissal)* or the cumulative G.P.A. is below 2.0.
- The student needs additional courses to complete program requirements.
- The student must have successfully completed at least twelve (12) credits, (i.e., no D’s, F’s or W’s), before applying for Academic Amnesty. The G.P.A. for all course work taken during this time must be at least a 2.0; the Executive Vice President of Educational Services, may, in extraordinary circumstances, gran an exception to these criteria.
Students must meet with a Student Development Specialist/Counselor before applying for Academic Amnesty to ensure eligibility.
- The Amnesty Application will be forwarded to the Dean of Academic Affairs, who reviews the case and makes a recommendation to the Executive Vice President of Educational Service who determines whether to grant final approval.
- Approved Amnesty Applications will be forwarded to the Registrar for reconciliation of the student’s academic record.
- Students granted Academic Amnesty must maintain regular contact with a Student Development Specialist/Counselor to monitor academic progress.
Academic Amnesty does not affect or alter a student’s record for financial aid eligibility.
Health Science Programs
In order to ensure patient safety, additional separate grading policies (Academic Progress Policies) exist for all Health Science programs. These policies and other policies governing these programs can be found in the Health Science Student Handbooks or on the individual department web pages.
Requirements for earning additional degrees from Brookdale Community College are:
- The completion of all requirements specific to the additional degree, with a minimum of 15 additional credit hours beyond the previous degree.
- The Graduation Application must specify that the student is seeking a subsequent degree.
- Additional certificates may be granted by meeting the requirements for the additional certificate(s).
Students who began their major at Brookdale Community College in Summer III 1999 or after can review an online degree audit evaluation of their progress in satisfying the requirements of their current academic program (major) or of an academic program they would like to consider. This online degree audit evaluation is provided as a tool to help students keep track of their progress towards graduation and is best used in consultation with their Student Development Specialist (Counselor) to insure that the information is accurate. The Degree Audit Evaluation is NOT an official transcript or document.
NOTE: It is the student’s responsibility to check with their Student Development Specialist (Counselor) or Advisor, or consult the appropriate BCC catalog, to verify the active program and catalog year are correct and the courses the student takes are fulfilling the graduation requirements for the program, and if applicable, are tracking the transfer requirements of the institution that they plan to attend. To check Degree Audit log in to Webadvisor from the Brookdale home page (www.brookdalecc.edu) and select Degree Audit-Progress toward my degree from the Students’ menu.
Official transcripts of grades are available through the Office of Admission, Registration and Records. In order to obtain official transcripts, students must apply in person using the Transcript Request Form available in the Office of Admissions, Registration and Records, at the Freehold Campus or any of the regional locations. Students may also obtain a transcript with a written mailed request. E-mail and fax requests are NOT accepted.
Students writing to request an official transcript, may send a letter or complete and mail the online Transcript Request Form (www.brookdalecc.edu/tran-req-3-2011.pdf). Written requests must include the student’s social security number or Brookdale Student ID number, student signature, and detailed information as to where the transcript is to be sent (full address including Zip Code is required) along with a fee of $3 per transcript, payable to Brookdale Community College. Payments can be made in the form of a check or money order. Cash should not be sent through the mail. Transcript requests must be made by the student and will not be accepted on behalf of the student from other individuals.
The Student Grade Appeal Process provides the student with an opportunity to appeal a final course grade. Although the instructor of the course is the only individual who can change the final grade, this process provides an unbiased forum to discuss and dispute the final course grade. The student must initiate the process and be prepared to present supporting documentation. No adverse action will be taken against a student who chooses to utilize this process. THE GRADE APPEAL PROCESS MUST BE STARTED BEFORE THE END OF THE NEXT LONG (FIFTEEN WEEK) TERM.
The Student Grade Appeal Process includes the following steps:
Step 1: The student must meet with the course faculty member and discuss the issue of the grade appeal. If there is no resolution and the student intends to pursue the appeal, the student must obtain a Student Grade Appeal Form from www.brookdalecc.edu/grade-appeal, their counselor, or any division office. The Student Grade Appeal Form must be completed, dated and signed by the course faculty member.
Step 2: If the issue is not resolved at Step 1, within two (2) weeks of completing Step 1, the student must contact the department chair-person* to arrange a meeting. The faculty member may be invited to this meeting if the department chairperson deems it appropriate. The student must attend the scheduled meeting and discuss the issue of the grade appeal with the department chairperson. The Student Grade Appeal Form must be completed, dated and signed by the department chairperson.
*If the faculty member is also the department chair, proceed to the next step.
Step 3: If the issue is not resolved at Step 2, within two (2) weeks of completing Step 2, the student must contact the Academic Division Dean* to schedule a meeting. The student must attend the scheduled meeting and discuss the issue of the grade appeal. The Academic Division Dean will conduct an investigation of the situation. The Student Grade Appeal Form must be completed, dated and signed by the Academic Division Dean.
*If the faculty member is also the Academic Division Dean, proceed to the next step.
Step 4: If the issue is not resolved at Step 3, within two (2) weeks of completing Step 3, the student must send a copy of the Student Grade Appeal Form to the Office of the Dean of Academic Affairs and schedule a meeting. After meeting with the student and discussion with faculty, the Dean will review the appeal to determine if the student has appropriate grounds for appeal based on the statements in the syllabus and other instructor documents. If warranted, the Dean will convene the Academic Appeals Committee, which is a recommending body, to convene a hearing. If not, the Dean makes the determination that the grade stands. The student will be notified in writing of the Dean’s decision.
Academic Appeals Committee:
The Academic Appeal Committee is convened by the Dean of Academic Affairs after Step 4 when the grade is still in dispute and the Dean determines that the student has grounds for an appeal. The Academic Appeal Committee will be made up of two (2) faculty members, two (2) students and the Dean (or designee), who will be a non-voting member, except in the event of a tie. The faculty member and student involved in the appeal will have an opportunity to be heard before the Appeals Committee, and any employee involved in Steps 1-3 may be asked to comment before the Committee. Any other individuals who wish to participate must receive prior approval from the Dean. Within two (2) weeks after the hearing, the participants will be informed, in writing, of the Committee’s recommendation.
The faculty member must complete the following steps within two weeks:
- Review the recommendation.
- Make the final decision if the recommendation is to change the grade.
- Submit grade change if necessary.
- Notify the Dean of Academic Affairs of final decision.
The Dean will notify the student within one (1) week.
All employees involved in the Academic Appeal Process will keep a confidential record of their part of the process or a copy of the Appeal Form. Records of appeals will be confidential and will be maintained by the Office of the Dean of Academic Affairs. The records will be destroyed upon the student’s graduation from Brookdale or three (3) years from the date of the Committee’s recommendation, whichever comes first. Records may not be used in any detrimental way against the student or faculty member.
Select this link for the Student Grade Appeal Form http://www.brookdalecc.edu/academics/dean-of-academic-affairs/grade-appeal/.