The Admission Process
Brookdale Community College is an equal opportunity/affirmative action institution. All new students, whether planning to attend for a single course or full time, must complete and submit the online application, including a non-refundable application fee. Applications may also be brought to the Admission, Records and Registration Office. Students will be admitted upon proof of vaccinations per U.S. Department of Education policy. Applicants may automatically enter any Brookdale program with the exception of Culinary, Dental Hygiene, Nursing, Respiratory Therapy, Radiologic Technology, Diagnostic Medical Sonography, Medical Laboratory Technology, ASEP, T-TEN, Paralegal Studies and Legal Nurse Consultant Academic Credit Certificates, which involve an additional process. Applicants should contact the Admission Office for details. Applicants should indicate their intent as a full-time or part-time student. Prospective international students should contact the International Education Center for additional admission requirements. NOTE: Please be aware that a valid U.S. Social Security number may be required for completion of some academic programs that require an internship or placement in organizations that require a background check.
Each Brookdale student must have a BCC I.D. card whether full-time or part-time. Without one, a student cannot borrow a book from the Library, use recreation facilities, get student discounts on tickets, gain free entry to student events, and/or use the computer labs or the Testing Center. A Brookdale Student I.D. card is obtained in the lower level of the Warner Student Life Center in the I.D. room (WSLC 109) or by having your I.D. photo taken at any of the regional locations Student Success Centers. Students must bring an official copy of their current schedule and a valid form of photo identification to obtain a Brookdale I.D. card. On the first day of each term, students must validate their I.D. cards at the Warner Student Life Center’s Information Desk or at any of the Student Success Centers, call the Information Desk at 732-224-2500.
Monmouth County Resident – A person with a permanent Monmouth County address who has lived in New Jersey for at least one year prior to the first day of instruction. Armed Forces personnel and their dependents stationed in the county are considered Monmouth County residents, regardless of residency requirements.
Out-of-County Resident – A resident of a county other than Monmouth, who has lived in New Jersey for at least one year prior to the first day of instruction. The tuition rate as well as the maximum amount per term is hirer than the rate for Monmouth County residents. However, if you attend Brookdale because your county does not have a community college, or because the community college does not offer the program you wish to pursue, you may be eligible for full or partial “charge back”, a system by which you pay in-county tuition rates. Contact Brookdale’s Admission Office or the Admission Office of your local community college.
Out-of-State Resident – A person who has not lived in New Jersey for at least one year prior to the first day of instruction. The tuition rate as well as the maximum amount per term is hirer than the rate for out-of-county residents.
Out-of-Country Resident – A person in the United States for purposes other than that of establishing permanent residence, with non-immigrant status as designated under immigration regulations. Individuals who wish to apply for a student visa to attend Brookdale Community College should contact the International Education Center for additional information. Out-of country residents tuition is assessed at the same rate as out-of-state residents.
Change in Residence – Students must request a change in residency and provide all residency documents before the end of the refund (add/drop) period to receive in-county tuition for a semester or term. Tuition billing will be adjusted for the student’s next semester or term if residency documents are submitted after the refund period. Following is the list of documents required for proof of residency:
1. Student must have a valid New Jersey driver’s license or a State issued I.D. card
2. Any one of the following valid documents (dated within one year) is acceptable:
- Current Lease or Deed
- Voter Registration Card
- Utility Bill, Bank Statement or Postmarked Correspondence
NOTE: Online printed documents ARE NOT accepted.
Matriculation means enrollment in a particular program or option leading to a degree or certificate. Students so enrolled are defined as degree seeking students. Non-degree students are those who wish to take courses for a variety of reasons other than seeking a degree or certificate. These students may waive matriculation into a program up to 30 credits. Non-degree students who have completed 11 credits at Brookdale and want to become degree seeking students, or waive matriculation for up to 30 credits are required to take a Basic Skills Placement Test and declare a major, or they must meet test waiver requirements, before being permitted to register for the twelfth credit.
Programs of study and Certificates can change, be deleted or added year to year. When a student matriculates, that is declares the program of study or certificate, the requirements listed in that year’s College Catalog are the requirements that must be met to achieve the selected degree or certificate. The student does have the option to change to the next year’s catalog if requirements in their current program or certificate change the following year or they can continue in academic year in which they matriculated.
If a student decides to change their program of study, the student must meet all requirements listed in the College Catalog in affect at the time of the program change.
It is important to know that after matriculating into a program or certificate, if a student is not enrolled for one year from the end of the semester in which they last attended, the student must meet all requirements listed in the College Catalog for the semester or term in which they resume study.
Students should review the full Matriculation Regulation for a more complete explanation and understanding.
Degree students are enrolled in programs leading to degrees and/or certificates. In addition to the Brookdale application, degree students must submit a record of high school graduation or attendance and immunization documentation. Students with equivalency diplomas should submit either a copy of the diploma or the actual scores received. A form to request high school records is available from the Admission Office, as are the application and immunization forms. (Students without high school or equivalency diplomas will be referred to Brookdale’s 30-credit high school equivalency program.) Until all records have been received, degree students are listed as “provisional.” Provisional students may register for courses, but will be notified during the term if records are not received. Degree students must select a major field, keeping in mind that program selection may be changed at any time. REMEMBER, students who change their program, MUST complete all requirements listed in the College Catalog in affect at the time of the program change. Those unsure about a major field of study should indicate a general interest area. The admission process cannot continue until a major field or interest area has been declared.
Degree students transferring to Brookdale after gaining credits elsewhere are required to submit official transcripts from their other colleges or post-secondary schools. Non-remedial credits with grades of “C” (2.0) or above may be accepted toward Brookdale degrees, if applicable to the program. In some cases, trade and technical schools and Armed Forces classes are accepted for Brookdale credit. Transcripts must be official. Students wishing to have previous credits evaluated toward Brookdale degrees are responsible for having transcripts sent to the Office of Recruitment Services and informing their counselor (student development specialist) that they need their transcripts evaluated. Transfer credit will not be posted to the official college transcript until the student has successfully completed their current term at Brookdale. For additional information go to the Transfer Students page on the Recruitment Services website.
All new students must take a Basic Skills Placement Test which includes measurement of reading, writing and mathematics. This test is designed to assure that students are ready to perform college-level work. It is suggested that students review “How Can I Prepare for Accuplacer” at http://www.brookdalecc.edu/pages/5285.asp prior to taking the Accuplacer assessment. Waivers of testing are available to students under the following provisions:
Full Test Waiver
(Students will not have to take the test):
- Students who have completed at least 24 college level credits with a grade of “C” or better from an accredited college. These 24 credits must include English composition and a mathematics course higher than introductory or elementary Algebra.
- Students have taken the Accuplacer test at another college.
- Students have at least a four-year degree from an accredited college.
Partial Test Waiver
(Students only need part of the test):
- Students who have taken the SAT test within the last 3 years and have achieved the following scores:
- Critical Reading score of 540 or higher will waive both Writing and Reading tests.
- Quantitative score of 530 or higher will waive both Computation and Algebra tests.
- Students have credits from another college that do not meet the full guidelines of the Full Test Waiver category above.
Students MAY qualify for a partial waiver. An individual assessment must be made.
Non-native speakers of English and persons age 65 and older may also be eligible for a test waiver. To receive a waiver of testing, students must apply in person in the Admission Office.
Those wishing to waive on the basis of previous credits must provide an unofficial or official transcript, or a college diploma. Students with documented disabilities who would like to request appropriate accommodations should contact the Disability Services Office prior to testing.
Students will be given information about meeting with a counselor (student development specialist) after the test. Students who waive testing will be given counselor information in the Admission Office, upon confirmation of the testing waiver. It is the student’s responsibility to make an appointment with a counselor to have the Basic Skills Test results interpreted and to select appropriate courses for their first term. Students may be eligible for a retest after consultation with their counselors.
Students whose scores indicate the need to enhance skills in the areas of Reading, Language Arts and/or Pre-algebra or Elementary Algebra will be placed in the appropriate courses. Students with gaps in their academic backgrounds or who, with the passage of time, have grown rusty in any of these areas, will find that the developmental courses are designed to bring basic skills up to the necessary level for optimum college performance. Students needing such work must take and satisfactorily complete the developmental course(s); developmental course credits do not count towards graduation or GPA. Students whose scores indicate no need for developmental work may not enroll in them.
Courses in basic skills reading, writing and mathematics are provided to help under-prepared students gain the necessary skills to succeed in college-level course work. The program consists of testing, placement, counseling, courses and support services. The objectives of Basic Skills at Brookdale Community College are to:
- Assess and identify students’ academic needs;
- Address these needs through counseling and basic skills coursework in writing, reading and mathematics and related support services;
- Establish requirements for enrollment in and completion of necessary basic skills courses.
The College will provide Accuplacer placement testing to identify and assess students’ academic needs. Students identified as needing development in the skills necessary to succeed in college-level courses are required to take and pass Basic Skills courses as outlined below. Basic skills courses are offered below the 100 level for institutional credit and will not be counted as credits toward graduation or GPA.
The following students are required to be tested for placement:
- All first-time entering full-time and part-time matriculated students. (See Partial Test Waiver)
- Transfer students who have not passed a college-level writing course or a college-level math course beyond elementary algebra (only the appropriate Accuplacer subject tests are required). Students with fewer than 24 credits of college-level courses must take the Reading Accuplacer test.
- Non-matriculating students registering for their 12th credit.
- Non-matriculating students below the 12th credit who wish to register for basic skills courses or a course with basic skills pre/co-requisites.
- Students at the end of the ESL sequence.
Students are entitled to two retest per subject area. Retests are given in the Testing Center, located on the lower level of the CAR building on a walk-in basis, and at the Brookdale regional locations and Freehold Campus by appointment. The Writing test must be taken in the Writing Center in LAH 118. Please call 732-224-2941 for Writing Center hours and information.
A retest in a given subject area must be taken prior to the end of the add/drop period in the first semester of the required basic skills course. A referral from a counselor is required before a retests can be taken.
Students identified as requiring developmental coursework will be placed in those courses as follows:
- Basic Skills Reading: within the first 12 credits
- Basic Skills Writing: within the first 12 credits
- Basic Skills Mathematics (Algebra and/or Pre-algebra): within the first 12 credits unless the counselor determines that developmental reading and writing should be completed first; in that case, in the first semester following completion of required developmental reading.
In order to fulfill Basic Skills requirements, students must pass all required basic skills courses. Students who do not complete a basic skills course are required to re-register for the course in the next term. The Registrar will notify students who fail any course(s) including basic skills courses indicating that they must contact their counselor regarding future course enrollment.
Students may not register for any course for which they have not met Basic Skills prerequisites or co-requisites. (In a 2 or 3 course sequence, students must take the next course in the sequence.) Basic Skills Placement Test scores are good for three (3) years. After three (3) years, students must either retest or see a counselor to be placed in courses based on current skills.
Admission to Health Science Programs
To be eligible for admission to Health Science programs, a person must:
- Have a high school diploma or the equivalent.
- Complete the Brookdale application and the specific program application forms.
- Take the Basic Skills Placement Test and complete any courses required as a result of scores.
- Have passing grades in high school Biology and Chemistry for the Nursing, Respiratory Care, Radiologic Technology, and Medical Laboratory Technology programs or pass the equivalent College courses.
- Pass a standardized Health Science entrance exam for all Health Science programs except Dental Hygiene, Dental Assisting and Health Information Technology.
- Complete the following program requirements (with a minimum cumulative GPA of 2.85) for the Dental Hygiene program prior to admission: Anatomy and Physiology I and II (BIOL 111, BIOL 112), Microbiology (BIOL 213), Introduction to Inorganic, Organic and Biological Chemistry (CHEM 136), English Composition: Writing Process (ENGL 121) and Introduction to Psychology II (PSYC 106).
- Complete the following general education courses with a minimum of “C” or higher prior to the start of dental course work in January annually: English Composition: Writing and Research (ENGL 122), Principles of Sociology (SOCI 101), Public Speaking (SPCH 115), and Algebraic Modeling (MATH 145).
- Complete Medical Terminology (HESC 105) prior to the start of the Respiratory Care Program.
- Complete Medical Terminology (HESC 105) and Anatomy and Physiology I (BIOL 111) prior to the start of the Radiologic Technology Program.
- Complete the following program requirements prior to the start of the Medical Laboratory Technology course work in September annually: Anatomy and Physiology I and II (BIOL 111, BIOL 112), Microbiology (BIOL 213), English Composition: Writing Process (ENGL 121), English Composition: Writing and Research (ENGL 122) or Public Speaking (SPCH 115), Introduction to Psychology II (PSYC 106), Statistics (MATH 131), Introduction to Inorganic, Organic and Biological Chemistry (CHEM 136), and Humanities elective.
- Attend an information session.
- Complete a nurse’s aide course for the Nursing program.
- Clinical agencies mandate criminal history background checks for all individuals engaged in patient care and all students must undergo criminal history background checks. A criminal history background check, which requires a valid social security number, must be completed prior to admission to the allied health program including the Health Information Technology Program, and during NURS 160. These checks are conducted by an external vendor and the information is sent to the College and to clinical agencies. Agency personnel will evaluate the information they receive and, in their sole discretion, make the final determination as to each student’s ability to continue to engage in patient care in their agency. If a student is denied clinical placement by any clinical agency due to criminal history information, that student will be dropped from the program.
- Participation in clinical laboratory is also contingent on a satisfactory medical examination report from a physician or nurse practitioner.
- Brookdale maintains contracts with affiliated facilities which stipulate participation by students whose health and scholastic progress assure a safe level of clinical performance. Unsafe practice at any point in the semester will result in the student being dismissed from the program.
Applicants are accepted on a first-come, first-served basis until the classes are filled. The number of students admitted depends on the availability of faculty and clinical facilities.
Persons with relevant previous college credits may have their transcripts evaluated for program credit.
Licensure Requirements for Health Science Graduates
Graduates of the Health Science program who wish to apply for a license to practice must answer questions on the licensing application related to a criminal history. These questions can be accessed at the New Jersey Division of Consumer Affairs website under the specific discipline.
Non-degree students are those students not enrolled in programs of study leading to degrees or certificates. These students may take up to 11 Brookdale credits without declaring a major. Non-degree students may change to matriculated status at any time. Non-degree students must file the Brookdale application, and they may register. Although non-degree students are not required to meet with a counselor (student development specialist), this service is available and highly recommended. Certain courses require pre-registration testing. Non-degree students should consult this catalog to determine if the courses they wish to take require the Basic Skills Placement Test.
The department offers advisement and counseling services to all full-time and part-time Brookdale students. These services include academic advisement and course approvals, advisement for students transfering to or from Brookdale, career counseling, referals for testing, personal counseling and crisis intervention. Non-degree students are not required to meet with an adviosr or counselor (student development specialist), however these services are available for the non-degree student. See Brookdale Services for a complete description of advisement, counseling and student development services. Non-degree students should consult catalog course descriptions very carefully. A non-degree student who drops a course or is dropped from a course because of a lack of appropriate prerequisites will not receive a refund.
Registering For Courses
Registration dates, as well other important term dates are listed on the Brookdale homepage on the light blue Information bar. These dates are also listed on the MyBrookdale portal. Click on the term of enrollment for those important term dates. Please pay close attention to these dates to be well informed of payment deferral and payment due dates for the term of enrollment, add/drop periods, tuition refund periods, first day of instruction, last day to drop classes, and official College closings for example. Students must pay all financial obligations; failure to meet these obligations will result in the withholding of grades and transcripts and an inability to register for subsequent terms. Students must also comply with all state and federal regulations, noncompliance could result in dismissal from classes. Classes may be cancelled at the discretion of the Executive Vice President for Educational Services.
After the initial semester of study, students will receive priority registration passes through their Brookdale email. The initial days of each registration period are reserved for returning students to ensure registration for courses required program completion. There is a date and time listed on the priority pass and students may register on that date and at that time or later, but not before. Students are urged to take advantage of priority passes since courses fill up quickly and lines become lengthy later in the registration period.
New students may register on or after the first day of open registration. Registration dates can be found on the Brookdale homepage by clicking on the term of enrollment. Students with credits from other institutions or who have relevant field experience may be required to provide transcripts to the Office of Recruitment Services or meet with Brookdale faculty to determine eligibility to take particular courses.
Credit by Examination (CLEP and Dantes)
Testing Services offers CLEP and DSST assessments, which are credit-by-examination programs for students who have gained knowledge elsewhere — in school, on the job, in the military, through independent study, or through other learning experiences. Credit-by-examination testing may allow students to bypass subjects in which they already have college-level knowledge. The CLEP and DSST tests are given exclusively on computers, consist ing of a variety of general education and subject examinations. Students may choose any one or a combination of tests, and if passed, students will receive credit at Brookdale. Please check the Testing Center website for cut off scores and course equivalences. CLEP and DSST credits are accepted at over 2,000 colleges and universities throughout the country. Stop by the Office of Testing Services or consult with a counselor for additional information.
Once The Term Begins…
Individual instructors determine the attendance policy for their courses. Instructors will distribute their attendance policy in the syllabi or instructor addendum. It is the responsibility of the student to know and adhere to the attendance policy specified for each class. Attendance may affect a student’s eligibility for financial aid and veterans’ benefits.
Students may withdraw from courses without financial penalty at any time BEFORE the first day of a term. Students wishing to do so must file an Add/Drop Form in person in the Admission, Records and Registration Office or online if eligible, check the FAQ in Webadvisor, question #25. A full refund of tuition and fees will ONLY be granted prior to the first day of the term; a check will be mailed within four to six weeks. As of the first day of the term, refund amounts are reduced and are granted for tuition only. All fees are non-refundable once the term begins. Brookdale’s refund policy states that a student may receive 100% refund of tuition and fees up until the day before the first day of the term; 80% refund of tuition only, no fees during the first week of the term; 60% refund of tuition only, no fees during the second week of the term. No refund willl be issued after the second week of any given term. Select the term of enrollment from the Brookdale homepage for specific term refund periods. Students are responsible for knowing these dates. Courses that the College drops from the schedule are not the student’s responsibility. Students in deleted courses will be notified by email and telephone when possible. Students may elect to choose other courses and pay additional tuition and fees if the credit total is larger, or receive a refund by mail if they opt for courses with fewer credits. If a student does not wish to select another course, a full refund will automatically be sent. See College Regulation 4.1003R Refunds for Tuition and/or Fees for complete details.
Special Refund Conditions
Medical Illness: A full refund of tuition and fees will be granted to students who officially withdraw during the term in which an illness occurs. Students must submit an Appeal for Medical Withdrawal, an Add/Drop form and the physician’s official confirmation of illness to the Admission, Records and Registration Office.
Military Service: A full refund of tuition and fees will be granted if a student enters any branch of the United States military during the term enrolled. To receive a full refund, students must submit to the Admission,Records and Registration office, a copy of the induction/enlistment papers and an Appeal for Withdrawal form. The date of induction must be prior to the last day of the term of enrollment. Credits must not have been awarded in the course(s) for which the refund is requested.
Be advised that students are responsible for ensuring all pre and co-requisite requirements are met before taking courses. Students who register for classes before grades are finalized must drop classes if they do not successfully pass the pre or co-requisite subject. Students who do not withdraw from classes for which they have not completed required course work will be dropped with no refund.
Based on certain eligibility requirements, students may be able to add and/or drop classes online. To determine eligibility, go to Webadvisor on the MyBrookdale Portal, select Webadvisor for Students, click on the link FAQ, and read question #25 “Can I register online?”
If a student adds a course(s) the student must pay any additional tuition and fees. If a student drops a course(s) and is eligible for a refund, a check will be mailed. Students must OFFICIALLY drop courses during the refund period listed in the term dates to receive a refund. Students who do not officially drop a course during the dates specified are responsible for all fees and tuition payments. If students stop attending a course(s) during a term, students must OFFICIALLY withdraw from the course(s). If the student does not officially withdraw, an F will be assigned for the course and will become part of the official college transcript.
Course Cancellation Policy
When students register for courses and the paid course is canceled or the time is changed, students will be informed by email or by telephone. Students can replace the canceled course through the appropriate Division Office. If for any reason students have to change their schedule, an Add/Drop form must be completed in the Admission, Records and Registration Office.
Brookdale Community College operates on a semester credit hour basis. Generally, one credit hour is assigned for each 750 minutes of lecture time. Laboratory experience during a semester generally consists of 1500 minutes of work per credit hour. Clinical, field observation, internships and other experiences have additional time requirements depending on the program.
The maximum amount of credits matriculated, degree seeking students can take during the Long Terms (Fall, Spring, and Summer II) is 16 credits. Cumulative maximum for non-degree students is 11 credits. For the Winterim Term the maximum credit load is 4 credits; for Summer I and Summer III terms the maximum for all students is seven (7) credits. Students wishing exceptions must meet with their counselor or an advisor.
The College maintains the following records on individual students:
Academic and Veteran Records – These include: record of course completions, admission application, high school transcripts, advanced standing evaluations, course substitutions, referrals, change of data, related correspondence, etc. The Admission. Records and Registration office is located in the CAR building (lot #5).
Financial Aid Records – These include: certification applications, promissory notes, course registrations, related correspondence, etc.The Financial Aid Office is located in the CAR building (lot #5).
Student Development Records – Maintained by individual counselors and advisors, these include: high school and college transcripts, program plans, graduation evaluations, referrals, course substitutions, results of diagnostic and psychological testing batteries, related correspondence, etc.Counselors and Advisors are located in the CAR building, on the second floor.
Record of Disciplinary Action – Maintained by the Judicial Affairs Officer in the Office of Student Life and Activities, Warner Student Life Center, first floor.
Health Records – Health Services, first floor, Main Academic Central (MAC 112).
Students who wish to review their educational records may do so by completing a “Request to Review Educational Records” form from the Admission, Records and Registration Office. The office is open from 8:30 AM to 7 PM. Monday through Thursday, from 8:30 AM to 5 PM on Fridays, and from 9 AM to noon on Saturdays. Upon receiving the form, an attempt will be made to schedule an appointment for a review of the records within seven days.
If, following the review, a student believes there is a factual inaccuracy in the records; students should contact the office maintaining the records to attempt to settle the dispute regarding content through informal meetings and discussions with the appropriate department. If informal means do not result in a student satisfaction, submit a written request to the Dean of Enrollment Development and Student Affairs requesting a hearing to arbitrate the dispute. The hearing will be conducted and decided within a reasonable period of time (in no case to exceed 45 days) following the request for a hearing, a written decision will be rendered. The Dean’s decision will be considered final.
Access to the records listed in this section will be given to College personnel with a legitimate educational interest in the records as determined by the College. Information will be released to other agencies and individuals in compliance with the Family Educational Rights and Privacy Act of 1974.
Student’s academic grades are posted and available only online. Grades will be posted one week after the last day of the semester. Students can access their grades through their Webadvisor account. An unofficial transcript with a student’s complete academic history is available in the student’s Webadvisor account under the Academic Profile section. Official transcripts are only available from the Admission, Records and Registration office. See The Grading System for details.